Saturday, August 16, 2008

07-03-08 Meeting Minutes

St. Lawrence County
Information Technology Advisory Committee
July 3, 2008, 2pm
Location: Board of Legislators’ Chambers Canton, NY

Meeting Minutes

Present: Sign in sheet handed out (Laura Perry has on file)

Attendees discussed details related to the upcoming strategic planning event.
  • The group clarified that the effort of the strategic planning process was going to carry the title of Strategic Plan for Information Technology in SLC, which is broader than the more narrow description of ‘Universal Broadband Coverage’. Universal Broadband is a part of the larger effort of addressing use of Information Technology.
  • Kevin Lynch provided an overview of the agenda of the strategic planning day.
  • Meeting attendees finalized questions that will be posed to attendees.
  • Committee members are asked to register for the event through the CITEC website.
  • Committee members will help facilitate the small group discussions. The strategic planning committee will finalize wording of questions and draft worksheets which will guide committee members in their discussions.
  • Meeting attendees provided input and ideas on the way the day would be conducted. Considerable changes were made to the way the day will be conducted. Valuable input was received by all.
  • It was learned that Joe Demart is no longer at Newton Falls Paper Mill. It was suggested that LJP contact Steve McBath, Newton Falls IT Director in Joe’s place. LJP agreed.
  • LJP reported that she was working on finalizing the report from the survey and would be presenting findings at the strategic planning day.
  • The strategic planning committee made plans to meet a couple more times prior to the event to finalize details.

The next full committee will be the Strategic Planning Day on 7/28/08 at the Barben Rooms, at Clarkson University.

Meeting adjourned.

Meeting Agenda 07_03_08

St. Lawrence County
Information Technology Advisory Committee
Meeting Agenda
7/3/08, 2:00 pm – 4:00 pm
Board of Legislators’ Chambers, Canton, New York

Welcome New Committee Members & Meeting Attendees

Review/accept minutes from 5/22/08 meeting

Subcommittee Reports:
G1 - Strategic Plan for Universal Broadband Coverage
  • Current Registrant List
  • Review of Event Agenda
  • Review role of committee members
  • Prepare workshop materials

G2 - Broadband Access Map to Establish Baseline & Target Areas

  • No report
  • Map revisions to be completed with J Montan/L Perry/??
  • Survey responses to be analyzed P Turbett/L Perry/??
  • Final survey report to be prepared

G3 - Grant Funding for Broadband Initiatives

G4 - SLC Government Technology Projects

New Business:

Questions & Discussion

Action Items for Next Meeting

Next Meeting:

Meeting Agenda 05_22_08

St. Lawrence County
Information Technology Advisory Committee
Meeting Agenda
5/22/08, 2:00 pm – 4:00 pm
2nd Fl Conference Room, Public Safety Building, Canton, New York

Welcome New Committee Members & Meeting Attendees

Review/accept minutes from 4/27/08 meeting

Subcommittee Reports:
G1 - Strategic Plan for Universal Broadband Coverage
Status of strategic planning event; i.e. invite letter, invitee list, new date, format

G2 - Broadband Access Map to Establish Baseline & Target Areas
J Montan L Perry to report on survey submissions and map update

G3 - Grant Funding for Broadband Initiatives
Update on Newton Falls proj.

G4 - SLC Government Technology Projects

New Business:
  • Discussion of status of new service deployments in SLC and role of local community in that process (see newspaper article attached)
  • Local Government Conference, SUNY Potsdam, Oct 14, 2008

Questions & Discussion

Action Items for Next Meeting

Next Meeting:

Meeting Agenda 03_27_08

St. Lawrence County
Information Technology Advisory Committee
Meeting Agenda
3/27/08, 2:00 pm – 4:00 pm
Claxton Hepburn Hospital, Ogdensburg, New York
(driving directions forthcoming)

1) 2:00 pm – 3:00 pm CEO, Claxton Hepburn to speak on the challenges faced by the
administrator of a small rural hospital with regards to technology
Mayor or City Manager of Ogdensburg to address some of the long and short term goals the city is facing with regards to wireless technology and some of the uses they have in mind

2) 3:00 pm – 4:00 pm Full Committee to convene

a. Welcome New Committee Members & Meeting Attendees

b. Review/accept minutes from 2/28/08 meeting

c. Subcommittee Reports:
G1 - Strategic Plan for Universal Broadband Coverage
G2 - Broadband Access Map to Establish Baseline & Target Areas
G3 - Grant Funding for Broadband Initiatives
G4 - SLC Government Technology Projects

Old Business:


New Business:


Questions & Discussion

Action Items for Next Meeting

Next Meeting: April 27th, 2 pm – 4 pm @ Massena Central School, chaired by Francine Perretta

Meeting Agenda 02_28_08

St. Lawrence County
Information Technology Advisory Committee
Meeting Agenda
2/28/08, 2:00 pm – 4:00 pm
Ogdensburg Bridge & Port Authority, Ogdensburg, New York
(driving directions forthcoming)

1) 2:00 pm – 3:00 pm Subcommittee’s will meet

2) 3:00 pm – 4:00 pm Full Committee to convene

a. Welcome New Committee Members & Meeting Attendees

b. Review/accept minutes from 1/24/07 meeting

c. Subcommittee Reports:
G1 - Strategic Plan for Universal Broadband Coverage
G2 - Broadband Access Map to Establish Baseline & Target Areas
G3 - Grant Funding for Broadband Initiatives
G4 - SLC Government Technology Projects

Old Business:


New Business:
Review of County’s Computer Hardware Procurement Policy
Review of WavHost’s request for attachment at the County’s transfer station

Questions & Discussion

Action Items for Next Meeting

Next Meeting: March 27, 2 pm – 4 pm @ Claxton Hepburn Hospital, Ogd.

05-22-08 Meeting Minutes

St. Lawrence County
Information Technology Advisory Committee
May 22, 2008, 2pm
Location:2nd Fl Conf Rm, Public Safety Bldg, Canton, NY

Meeting Minutes

Present: Sign in sheet handed out (Laura Perry has on file)

Attendees discussed details related to the upcoming strategic planning event.
  • The group decided to include 70-80 attendees total for this initial event.
  • The event will be July 24, 9am – 4pm.
  • The group decided there would be a facilitator for each of the sessions, provided by members of the committee.
  • Committee members were asked to forward addresses to Kevin Lynch of potentially interested attendees of our workshop. Deadline June 3rd.
  • The following industry sectors were mentioned:
    Small Business – LJP to contact Chamber representatives, Brenda Thornton, Pat McGowen
    Higher Education – G Stahl to forward info
    K-12 Education – H Mellon to forward
    Hospitals – P Deleel to forward
    Agriculture – LJP to contact Cornell Coop Ext
    Local Gov – LJP to get list
    Industry – LJP to ask Wade Davis for contact list
    NNY Library – LJP to forward contact
    Community Service Organization – ex.) Leave a Legacy Foundation, LJP to forward fuel assistance partner org contacts
    Media –
    Carriers -
  • LJP suggested that CITEC be approached to provide registration services, committee agreed to pursue
  • The committee discussed ideas regarding the Opening Session. The group talked about Joe Demart offering some opening comments, as well as LJP offering some comments to demonstrate the work of the committee, the results of the survey, and the role of the participants of the workshop.

Laura Perry and Rick Johnson provided a presentation of the Broadband Survey Map. The group offered suggestions for changes in presentation. Suggestions included turning off town roads, including a population gradiant component and questions about how it would be posted on-line.

Under New Business LJP brought up the issue of communities dealing with private carriers in negotiating use of municipal facilities. Referencing an article (see attached) that mentioned the departure of a prospective company as a result of perceived anti-business tactics of the local communities. The group discussed whether or not the committee had a role in aiding local communities in dealing with this issue. It was the consensus of the group that the committee should play a role, and it was decided that it should look into ways other communities have dealt with this issue. It was suggested that we locate agreements that other municipalities have used successfully in negotiating arrangements. Ideas for sources that were noted were Connect Kentucky, NYSAC, Planning Board, Ontario County’s Broadband Coalition. Some of the items these agreements should deal with are: deliverables for the carrier, revenue, exclusivity, spectrum, and time line.

LJP discussed the fact that she was invited to speak at the local gov conf in Oct ’08. The committee agreed that a presentation on some recommendations for negotiating with carriers would be an appropriate focus for the discussion. Research and discussion on this to follow.

Other Items:
It was suggested we speak with Howard Lowe, as the north country’s rep on the state’s Broadband Initiative. LJP to contact.

Kevin Lynch inquired where SLC was with NY Alert. LJP to ask Mike Wassis.

04-24-08 Meeting Minutes

Information and Technology Meeting
April 24, 2008
SLU

Members present: Francine Perretta, Greg Stahl, Carrie Tuttle, Patrick Turbet, Phil Deleel, Jennifer French, Jon Montan

Minutes approved. Motion by Greg seconded by Phil.
Greg Stahl gave an update on what’s going on at SLU:

  • SLU is rolling out all new computers in June and July. They have leased 1600 Dell’s with Vista. They do this every 3-4 years. The old computers are removed by a company who meets EPA regulations for disposal of hazardous waste.
  • There was a discussion about the possibility of rebuilding PC’s and giving them to disadvantaged families. There were a number of issues discussed such as PC’s with no software or issues if they break down. Possibility of using high school classes to rebuilds PC’s. St. Lawrence Central has such a program.
  • SLU is deploying more wireless out this summer. They will have the whole campus wireless by next summer.
  • A new voice mail system is being mobilized on May 12th.
  • New students can purchase PC’a through bookstore and they will be set up for them when they arrive on campus
  • There are a number of challenges
    o Network storage is never enough
    o Getting students to use secure wireless

Subcommittee reports:

G-1 Strategic Planning: Carrie reported about the workshop invitation letter. The workshop is set for May 22 at Barben Hall at Clarkson. A detailed list of stakeholders was attached to the minutes. The letter will also include a paragraph about the mission of the committee. County will mail out the letter when it is finalized. Chamber will assist with business participants. Committee members will get assignments for that day.

G-2 Access Map: Jon reported that the survey is done at the end of April. We have had 400 paper responses and possibly 1500-2000 overall responses to date. We should have results to look at in May.

G-3 Grant Funding: no report

G-4: SLC Government Projects: Francine reported that phone system was delayed for 1 week but everyone has been trained and phones are on desks. The website RFP’s are in and interviews conducted. Recommendation will be made to BOL on May12th. WAN RFP are in and final approval to finance on 4/28. IT position will be discussed by BOL on 4/28/08.

Old Business:

  • 315 area code needs further discussion

New Business:

  • Pat discussed the possibility of a shared services grant for IT services with towns and villages. Everyone thought this was a good idea.
  • Pat attended a health care planning meeting at Fort Drum to discuss mental health impacts. They discussed telepsychiatry.

Next meeting is May 22 at the planning day. The next meeting after that is June 26th. Location to be decided.

Submitted by:
Francine Perretta