3/15/2012 Meeting Minutes

20120315 Meeting notes

Working session with google docs.

Ideas for strategic planning.

Was pointed out at last meeting by Carrie that we should probably revisit our planning goals.

Kevin: Had an interesting discussion about digital citizenship at emerging tech. meeting. Colton is using google chrome books for instance. Is this something that this group should get involved with at a county level. Could we send out information to local ISPs to do a mailing with regard to digital literacy to there customers. Carrie: We are doing some of this but perhaps we could make workshops for some of these sorts of topics. Laura: Her experience is that providers are always looking to deliver content information to new or current users. If they can see how this would add value they might be interested in it. Bill: Clifton-Fine, still in the dark ages. When SLIC comes through how do we get people up to speed with help to make the best use of these technologies? Kevin: Digital citizenship can be very scary, we should be sure to focus on some of the positives. Maybe have a community forum.

Carrie: DANC has done a couple of small projects each year to get net access to various places. This committee could help identify projects for build out to work with DANC. List together that is available when funds are available. Our group could help put this list together.

Marc: What about our initial thrust about helping coordinate the supply of broadband from a county level?

Laura: Stimulus package has filled our initial concerns with access issues. We should perhaps shift more towards adoption issues. Kevin: We should make sure that we are right on top of any new funding and build out. Bill: Clifton-Fine will include build out to surrounding communities which will help the entire parks area. Kevin: Clarkson is launching an ADK semester. Students will have different projects to work on, some of those projects could include the adoption education role.

Carrie: Our role to continue to track service is still needed. Useful to have ongoing surveys somehow. Laura: Phil was planning to share some of their network build plans once funding goes through. Carrie: DANC will also help with this.

Carrie: What is our role with the county at this date? Still many questions not answered about what the county bought for software. We only know what was in the paper. Dave: We should be a little more involved as a resource. Laura: Made a call but has not had a return call. Carrie: One goal should be working on defining or re-establishing our relationship with the county. Carrie is working on a GIS shared services grant with 3 counties. There is county support for this grant. There is opportunity in the county to do more and save money. Kevin: Has talked with IBM about doing for example a hosted finance system that any county could buy in to as a shared service. Basically an APP store for local government. Carrie: This gets at the counties technology plan, which they do not have. We should ask the county what their technology plan actually is at this point or do they even have one.

Want to make this non-threatening. Who should meet with Karen? Perhaps Carrie, Jen, and Laura. Kevin: Remind Karen that the phone system acquisition was a good example of how we could work effectively with the county. Laura: We do not have any relationship with the county at this point. Kevin: We should request a copy of the contract and details about the software purchase. Just so we know what it is and how we might explain it to those that ask us at the local level. Kevin: Perhaps we could ask them how we can help them maximize that investment. ERP programs have a very low total success rate.

We used to have county employees on the board, that is not true any longer.

Marc: Maybe we could each contact our local rep. to put pressure on them to find a way to deal with our board. Group: Put together a cohesive set of talking points so that we can each approach our legislator with clear questions.

Dave: What if we tried a most wired local government contest? Maybe this will spur something. Could we do this as a contest. We would need an incentive. Perhaps the most in need.

Laura: Bob Penske is in contact with Blair (Speaker from Ottawa last year) they feel we have a mutual interest in technology. Coordinate a series of meetings and have representatives from our area go to Ottawa to see some of the activities that go on there to start building a relationship. Who could make up that group? Identify the key players from major industry segments to start this dialogue. Kevin: Reintroduce our field trips. We could start with Peyton Hall. Peyton Hall is going to come and do a panel though this might be slightly different message.

Kevin: There is a move to put a childrens museum in Potsdam. Some interesting things could be done with this. Something to keep in mind. Goes back to strategic plan and getting kids immersed in technology. Speaks to adaption.

Went over the symposium agenda.

Laura suggest nominating Colton Central School for the SPIRIT award.

Meeting adjourned 5PM.

4/19/2012 Meeting Agenda

St. Lawrence County

Information Technology Advisory Board

Meeting Agenda

4/19/2012

3:00 PM

2^nd Fl Conference Rm, Human Services Bldg, 80 State Highway 310, Canton, NY 13617-1496

For attendees joining by Conference Call (please RSVP to laurap@slic.com if you intend to call):

1-605-475-4825, access code: 432592#

Standing Agenda Items:

1.                   Welcome New Committee Members & Meeting Attendees

2.                   Questions/Comments from minutes of 3/15/2012 meeting – (forthcoming)

3.                   Featured Guest:  None

4.                   Proposed Documentary Project – Bill Hunter

5.                   North Country Technology Symposium – LOTS TO REPORT!

                                                               i.      SPIRIT Award –

                                                             ii.      EXHIBITORS –  

                                                            iii.      Dinner with Key Note

                                                           iv.      Networking Reception

6.                   Old Business

Communications with Administrator

New Board Member Appointments

Wireless Access in the Meeting Room

7.                   New Business

No regular meeting in May because of the Symposium on 5/23/2012.  Next regular meeting 6/21/2012 at 3pm in the 2nd Fl Conference Rm, Human Services Bldg, 80 State Highway 310, Canton, NY 13617-1496

2/16/2012 Meeting Minutes

20120216 Meeting notes

Meeting called to order at 3:03PM

(month 2 without wifi internet access at our meetings. nudge, nudge.)

Email distribution list needs to be updated.

We still have four open slots on the board. We may have to advertise for possible members. Laura is trying to find out if there are possible interested parties on file. Pat suggested that Brian Coakley  might be interested.

20 plus people at the last tech presentation. Good attendance. What was apparent that different needs drive different decisions. Important to keep in mind. Laura got some good suggestions for future topics. She will get those posted.

Colton school distract is dealing with using technology to be a better citizen.

Carrie brought up the idea of a survey to see how students used or had access to broadband access. This has not been done. With the burgeoning interest in this need by the schools this need is becoming increasingly important. Pat points out that schools are using online access for parents to keep track of what is going on at school. Once again, users without broadband access are at a disadvantage. Carrie pointed out that this is an opportunity to highlight the importance of this need in the area. Pat suggested that the schools might band together to do a proper survey on this subject possibly by using BOCES. Jennifer thought that perhaps the information sheets that students are sent home with for information from the household would be a good place to gather data which could then be compiled. Carrie would like to see this happen from a strategic planning point of view. David Wolf pointed out that often times broadband is available but the users do not have a computer, or the means to pay for it. Important to distinguish what the issue is in the home.

The emerging technology sessions presents us with many new contacts for people that we have not encountered to date. Laura set up a linkedin group as a possible means to connect these new comers to us and vice versa. Group is currently by invite only. This is an experiment to see how this forum might be useful. A handful have accepted already.

Jennifer. Schools put a lot of effort into trying to educate people about internet safety and other usage but only those that really do not need the information seem to show up. How do you reach those that need the information the most? There needs to be a public awareness campaign in order to bring attention to the importance of how your digital presence is used by the public at large.

Committee Reports:

Education. Laura emailed BOCES in order to keep in touch and they are still interested in being involved with the symposium. Nothing substantive yet. Might need another member of this committee.

Symposium organization is coming along just fine. DANC and North Country Savings are back on board as sponsors. We should try to think of vendors that might want additional exposure.

Spirit awards. Reminder that if we are going to make this award happen it would happen by the March meeting. If no nominations we will not have any award.

Laura has been working on promotions along with Northern New York Business. They will have an ad for us and we will have others in other places as well. One on one interaction to get presenters has been as effective as anything so far. Local government conference people gave Laura a list of people to add to our mailing list. Laura is considering reaching out to local government to have sessions geared towards the particular needs of these structures. How about someone to discuss what the requirements are for local government agencies need to report and how they might do that. If we can get a couple more ideas for sessions in this area we can develop this as a track. Pat suggested one session could be about the financial auditing that is required by all towns. How to deal with back ups, storage, the financial system in general, data integrity. Carrie suggested that google tools or doodle, dropbox, and others of this genre might be a useful session. Cloud collaboration. Have a regulatory session.

Possibly do a session about New York Alert. www.nyalert.gov.

Old business.

Carrie wondered if we have set up any goals or work plan for the upcoming year. To date, we have not. Focusing on symposium. Carrie suggested that it would be helpful if we set some goals/metrics as it would help us with our partners and the county and help measure progress. We could take a portion of a meeting or a meeting to simply focus on a planning session. Have a work session to hammer this out. Maybe we should be doing something else besides events. March meeting will focus on planning for the upcoming year(s).

County did not take us up on our offer to help with new software purchase. County has no head of IT and has just purchased a $700,000 piece of software with a $92,000/year support cost. There is a definite need to get goverment coordinated with tech people to help them make sound financial decisions with regards to technologies.

How do we reach the county to get some accountability for these decisions. Carrie suggested that we need to somehow reach the county administrator. Maybe a private meeting with Karen to explain again what it is this committee is doing and how we can benefit the county.

Maybe we could help facilitate projects for RVRDA funding. Deadline may be in March sometime.

Corning project was funded.

Meeting adjourned at 4:42

3/15/2012 Meeting Agenda

St. Lawrence County

Information Technology Advisory Board

Meeting Agenda

3-15-2012

3:00 PM

2^nd Fl Conference Rm, Human Services Bldg, 80 State Highway 310, Canton, NY 13617-1496

For attendees joining by Conference Call (please RSVP to laurap@slic.com if you intend to call):

1-605-475-4825, access code: 432592#

Standing Agenda Items:

1.                   Welcome New Committee Members & Meeting Attendees

2.                   Questions/Comments from minutes of 2/16/2012 meeting – (forthcoming)

3.                   Featured Guest:  None

4.                   Strategic Planning / Board Initiatives Priority Discussion –

BRING YOUR IDEAS & SUGGESTIONS

5.                   2012 Committee Reports

a.       Education

b.      Emerging Technology Series Committee

c.       North Country Technology Symposium – LOTS TO REPORT!

                                                               i.      SPIRIT Awards – BRING YOUR NOMINATIONS

                                                             ii.      EXHIBITORS – BRING THE NAME/CONTACT INFO of one company that should exhibit this year

                                                            iii.      Hear about promotions, presenters, supporters & more!

6.                   Old Business

Communications with Administrator

New Board Member Appointments

Wireless Access in the Meeting Room

7.                   New Business

$25m for broadband in Cuomo’s budget.  Details?  Project ideas?

Next meeting Thurs., 4/19/2012 at 3pm in the 2nd Fl Conference Rm, Human Services Bldg, 80 State Highway 310, Canton, NY 13617-1496

Remember to check SLC IT Blog – www.slcit.blogspot.com  for meeting minutes, agendas, notes, comments, supporting information, etc.

1/19/2012 Meeting Minutes

20120119 Meeting notes.

Meeting called to order 3:03PM

Organizational meeting.

No featured guest.

Election of board officers.

We are still short a couple of members. Reappointments have not happened as quickly as we had hoped. We’re hopping to have four additions.

Nomination for chair. Laura was nominated. She accepted. Elected.

Nomination for vice chair. Carrie was nominated again. Elected in absentia.

Nomination for secretary. Marc was nominated and accepted. Elected.

Marc will get a wifi access point and bring to meeting room. Phil will see if he can get an access point for the room.

Meeting schedule. Dave Wurzburg sent a note about not being able to make the current time slot. Is there a better time for everyone else? Consensus is that the current time is about as good as it gets. Meeting time stands as third thursday of the month from 3-5PM. Motion to keep meeting the same. Voted and passed. (seconded by Jeff. Missed who motioned)

Committees.

What has happened with the presentations that we used to have? Would like to keep this going.

Emerging Technology. Phil, John, Kevin, Jeff.

Education. Bill Hunter, Dave Wolf, Dave Wurzburg.

NorthCountry Technology Symposium. Last month people were asked about serving as co-chair and committee levels. Laura has started work on the symposium. May 23rd, Wednesday before memorial day. New space at Clarkson that we would like to use. Instead of using lunch hour as a sit down keynote time. Start day with general session with keynote. Would like to find keynote speaker that is a headliner. Someone who has been there or is doing something in technology.  John suggested that perhaps Corning might be a consideration. After keynote use 11-1PM timeframe to have time to meet with exhibitors with snacks/food station, perhaps tables, but basically an eat and greet. Maybe something to keep people there and engaged. Exhibitors would like more time with attendees. Jill thinks two hours is a long time given number of vendors. Perhaps an hour. Jennifer and Jeff agree. Maybe around 3PM have a 20-30 minute break with snacks. Chocolate seems to be of interest. Be sure to ask Marc for chocolate recommendations. Still have networking session at end of day with bar, no need to go somewhere else. Jill thinks we need more vendors.

Have someone handle vendors that is not Laura. Dave Wurzburg will be co-chair for the symposium. 200 people came last year. Same attendance but different people. Laura thinks we had 15 vendors last year, a few more than the previous year (first year). Price was $150/table and there were tiered sponsorship. Vendors are reluctant to give up 8 hours for the show.

Last year we did 6 tracks. We should try to drop down to four tracks and focus on quality. Last year we took everyone that proposed. This year we could be more picky. Better to have higher quality, more full sessions. For those not selected perhaps they could supply a recorded presentation to be viewed by attendees on their own time. Got good feedback on the one on one consulting. Exhibitors liked this component.

We now have an intern that can help Laura out. Matt Flynn. CITEC will continue to help us. County money will be used for this and for advertising.  Jill will speak with the newspaper and see about doing an ad trade with us.

Tracks have not been defined yet. One task group would be keynote group. Laura handed out the presentation list from last year. Ask presenters to let us know who they think they are presenting to, technical, retail, consumer, that sort of thing. We do have a video clip from last year to use to give potential presenters an idea of what they are getting into.

Jill pointed out that she does not think we did a good job of getting into Jefferson County. She never heard of what we are doing.

Symposium committees:

Steering committee: Jennifer, Jeff, Phil, Carrie, Kevin. Steering comm. will flesh out the committees below.

Keynote:

Review of presentations:

Exhibitor management:

Spirit Awards. Should we do them again? Laura likes the idea. Did not get a lot of positive feedback. Marc suggested we just try a new approach. During the March meeting we will make a selection, if there is going to be one, of an awardee. Board will just decide internally if the see fit.

Nothing booked for February for emerging technologies. Not too late to do yet. Ideas. Wireless, 802.11n. Point to point. Multi-point. Securing access points and the different ways to do that. How do you do a wireless survey. Do you need one. Demands on wireless. Consider Cisco, ST. Lawrence. University. Phil is going to put this together. February 15th, 3-5PM.

Short discussion about making sure that these sessions are not just vendor sales pitches but present several sides.

Tablet computing was also suggested as a topic.

Outsourcing or insourcing idea from last month seems better suited to a panel discussion.

Marc suggested video archives of the emerging tech meetings. May be issues with how people act when taped. Implications of publicly having this available.

Stump the chump at the symposium perhaps.

Meeting adjourned 4:30PM.

2/16/2012 Meeting Agenda

St. Lawrence County

Information Technology Advisory Board

Meeting Agenda

2-16-2012

3:00 PM

2^nd Fl Conference Rm, Human Services Bldg, 80 State Highway 310, Canton, NY 13617-1496

For attendees joining by Conference Call (please RSVP to laurap@slic.com if you intend to call):

1-605-475-4825, access code: 432592#

Standing Agenda Items:

1.                   Welcome New Committee Members & Meeting Attendees

2.                   Questions/Comments from minutes of 1/19/2012 meeting – (forthcoming)

3.                   Featured Guest:  None

4.                   2012 Committee Reports

a.       Education

b.      Emerging Technology Series Committee

c.       North Country Technology Symposium

5.                   Old Business

6.                   New Business

Next meeting Thurs., 3/15/2012 at 3pm in the 2nd Fl Conference Rm, Human Services Bldg, 80 State Highway 310, Canton, NY 13617-1496

Remember to check SLC IT Blog – www.slcit.blogspot.com  for meeting minutes, agendas, notes, comments, supporting information, etc.