At our last meeting I was asked to distribute some information regarding the job description for a possible IT Director position for St. Lawrence County Government. The information I have enclosed includes some background information on the Central Services Department and some sample job descriptions that other municipalities have utilized. Please note that the sample job descriptions are not specific to St. Lawrence County.
We are looking for members of the IT Advisory Committee to provide some input regarding the job description. In particular, items that you feel should be included in the job description that are not outlined in any of the examples. This information will be shared with the Personnel Department, and will be utilized in the creation of the Job Description for the position.
Since it is the intent to have a discussion with the Board of Legislators soon on this topic, your input would be appreciated by March 5, 2008 if possible.
Thanks!!!!
Mike Cunningham
mcunningham@co.st-lawrence.ny.us
http://home.twcny.rr.com/mcunnin2/SLC/Central+Services+Overview.pdf
http://home.twcny.rr.com/mcunnin2/SLC/IT+Director+Sample+Job+Descriptions.pdf
Tuesday, February 19, 2008
Wednesday, February 6, 2008
01-24-08 Meeting Minutes
St. Lawrence County
Information Technology Advisory Committee
January 24, 2008, 2:00 pm
Location: Canton Public Safety Bldg
Meeting Minutes
Present: Sign in sheet handed out (Laura Perry has on file)
1. Completed introductions of new participants (Wade Davis/OBPA, and Patricia McKeown/SLC Chamber of Commerce)
2. Reviewed Meeting Minutes – No comments or changes noted
3. Project Reports/Old Business
a. Mapping/Survey
· Work is continuing to setup up linkage to Real Property tax site so information can be obtained electronically and tracked back to TM#s. Some information has already been collected through this site, even though public announcement has not been made regarding site. Laura has developed marketing plan for survey which will include distribution of survey through North Country libraries, SeaComm FCU, Chamber, county employers, etc.
b. Newton Falls Broadband Grant
· Laura provided an update on Newton Falls Paper Mill (Mill) universal access broadband grant application which would secure funding for DANC to build out fiber from Star Lake to the Mill.
- Laura presented a draft letter of support on behalf of the SLC IT Committee for the proposed project.
- Grant application is due next week. Details are being finalized this week and application will be submitted on time.
- DANC has been asked to help find service providers to utilize fiber, should grant be successful.
- Grant assumes that 100% reimbursement will be provided to construct fiber to the Mill.
- Grant requires 1 to 1 matching contribution.
- The exact cost has not yet been finalized but is estimated at approximately $200k
- Grant will be awarded toward end of February.
- Project is estimated by DANC to take approximately 120 days from contract signing to complete.
- Public Service Commission complaint was filed by Mill after last SLC Committee meeting.
c. Organizational Structure of IT Committee & Subcommittees
· Group reiterated need to establish subcommittees.
· Discussion regarding need for “working” subcommittee meetings on day of IT Committee meetings; possibly before main meeting. Subcommittees could report in to main committee.
· The following subcommittees were selected and some members volunteered:
a. Fiber Mapping (and survey) Subcommittee
- Jon, Laura, and Pat volunteered
b. Internal County IT Issue Subcommittee (website, phone system, and other County issue)
- Francine, Mike and Phil volunteered
c. Grant Exploration Subcommittee
- Laura, Pat and Wade volunteered
d. Strategic Implementation Plan for expanding broadband access
- Kevin and Carrie volunteered
4. New Business
· Pat McKeown from the St. Lawrence County Chamber of Commerce requested assistance from IT Committee in determining how to utilize $196k broadband grant that the Chamber will be administering.
· Wade Davis discussed need for fiber crossing on Ogdensburg CA bridge to assist industrial park customers that have businesses on both sides of the border as possible usage for Chamber funds.
· Discussion about need for provider representation level at committee. Committee still has questions about level on participation needed.
· Kevin emphasized need to coordinate w/ surrounding agencies and Counties to understand their broadband service area.
5. Action Items
· Committee members requested to sign up for subcommittees (or be volunteered).
· Laura and Carrie will meet to reissue subcommittee information.
· Internal County Subcommittee will discuss restructuring Central Services at County level which may lead to new IT Director position.
· Laura to develop meeting schedule list for year. Group elected to rotate meetings to different locations.
Information Technology Advisory Committee
January 24, 2008, 2:00 pm
Location: Canton Public Safety Bldg
Meeting Minutes
Present: Sign in sheet handed out (Laura Perry has on file)
1. Completed introductions of new participants (Wade Davis/OBPA, and Patricia McKeown/SLC Chamber of Commerce)
2. Reviewed Meeting Minutes – No comments or changes noted
3. Project Reports/Old Business
a. Mapping/Survey
· Work is continuing to setup up linkage to Real Property tax site so information can be obtained electronically and tracked back to TM#s. Some information has already been collected through this site, even though public announcement has not been made regarding site. Laura has developed marketing plan for survey which will include distribution of survey through North Country libraries, SeaComm FCU, Chamber, county employers, etc.
b. Newton Falls Broadband Grant
· Laura provided an update on Newton Falls Paper Mill (Mill) universal access broadband grant application which would secure funding for DANC to build out fiber from Star Lake to the Mill.
- Laura presented a draft letter of support on behalf of the SLC IT Committee for the proposed project.
- Grant application is due next week. Details are being finalized this week and application will be submitted on time.
- DANC has been asked to help find service providers to utilize fiber, should grant be successful.
- Grant assumes that 100% reimbursement will be provided to construct fiber to the Mill.
- Grant requires 1 to 1 matching contribution.
- The exact cost has not yet been finalized but is estimated at approximately $200k
- Grant will be awarded toward end of February.
- Project is estimated by DANC to take approximately 120 days from contract signing to complete.
- Public Service Commission complaint was filed by Mill after last SLC Committee meeting.
c. Organizational Structure of IT Committee & Subcommittees
· Group reiterated need to establish subcommittees.
· Discussion regarding need for “working” subcommittee meetings on day of IT Committee meetings; possibly before main meeting. Subcommittees could report in to main committee.
· The following subcommittees were selected and some members volunteered:
a. Fiber Mapping (and survey) Subcommittee
- Jon, Laura, and Pat volunteered
b. Internal County IT Issue Subcommittee (website, phone system, and other County issue)
- Francine, Mike and Phil volunteered
c. Grant Exploration Subcommittee
- Laura, Pat and Wade volunteered
d. Strategic Implementation Plan for expanding broadband access
- Kevin and Carrie volunteered
4. New Business
· Pat McKeown from the St. Lawrence County Chamber of Commerce requested assistance from IT Committee in determining how to utilize $196k broadband grant that the Chamber will be administering.
· Wade Davis discussed need for fiber crossing on Ogdensburg CA bridge to assist industrial park customers that have businesses on both sides of the border as possible usage for Chamber funds.
· Discussion about need for provider representation level at committee. Committee still has questions about level on participation needed.
· Kevin emphasized need to coordinate w/ surrounding agencies and Counties to understand their broadband service area.
5. Action Items
· Committee members requested to sign up for subcommittees (or be volunteered).
· Laura and Carrie will meet to reissue subcommittee information.
· Internal County Subcommittee will discuss restructuring Central Services at County level which may lead to new IT Director position.
· Laura to develop meeting schedule list for year. Group elected to rotate meetings to different locations.
St. Lawrence County IT Committee
2008 Meeting Schedule
January 24, 2 pm – 4 pm @ 2nd Fl Conf Rm, Public Safety Bldg, Canton
February 28, 2 pm – 4 pm @ Ogdensburg Bridge & Port Authority, Ogd.
March 27, 2 pm – 4 pm @ Claxton Hepburn Hospital, Ogd.
April 24, 2 pm – 4 pm @ TBA
May 22, 2 pm – 4 pm @ Clarkson University, Potsdam
June 19*, 2 pm – 4 pm @ TBA
*3rd Thurs.
July 24, 2 pm – 4 pm @ TBA
August 28, 2 pm – 4 pm @ TBA
September 25, 2 pm – 4 pm @ TBA
October 23, 2 pm – 4 pm @ TBA
November 20*, 2 pm – 4 pm @ TBA
*3rd Thurs.
December 18*, 2 pm – 4 pm @ TBA
*3rd Thurs.
2008 Meeting Schedule
January 24, 2 pm – 4 pm @ 2nd Fl Conf Rm, Public Safety Bldg, Canton
February 28, 2 pm – 4 pm @ Ogdensburg Bridge & Port Authority, Ogd.
March 27, 2 pm – 4 pm @ Claxton Hepburn Hospital, Ogd.
April 24, 2 pm – 4 pm @ TBA
May 22, 2 pm – 4 pm @ Clarkson University, Potsdam
June 19*, 2 pm – 4 pm @ TBA
*3rd Thurs.
July 24, 2 pm – 4 pm @ TBA
August 28, 2 pm – 4 pm @ TBA
September 25, 2 pm – 4 pm @ TBA
October 23, 2 pm – 4 pm @ TBA
November 20*, 2 pm – 4 pm @ TBA
*3rd Thurs.
December 18*, 2 pm – 4 pm @ TBA
*3rd Thurs.
Wednesday, January 16, 2008
Meeting Agenda 01_24_08
St. Lawrence County
Information Technology Advisory Committee
Meeting Agenda
1/24/08, 2:00 pm – 4:00 pm
2nd Floor Conference Rm, Public Safety Building, Canton, NY
1) Welcome New Committee Members & Meeting Attendees
2) Review/accept minutes from 12/20/07 meeting.
3) Committee Organization for 2008:
Structure
Membership
Meeting times/date/format
2008 Goals
4) Project Reports:
SLC IT Work Plan –Review status & updates
1. Develop Strategic Plan for Universal Broadband Coverage
2. Develop Plan for awarding $200k Broadband Grant
3. Create Broadband Access Map to Establish Baseline & Target Areas
Report on status of garnering info from random addresses
Report on Survey of SLC Residents for availability of telecom services (Laura)
4. Explore other Grant Funding for Broadband Initiatives
a. RD Grant
b. NEW! NYS Universal Broadband Initiative
5. Assist County Website Committee with Re-Design
6. Assist County Telephone System Committee
7. Evaluate Webcasting for County Meetings
Old Business:
Service issues at Newton Falls Paper Mill
(J Demart, R Fountain, L Perry)
Application to NYS Universal Broadband Access Grant
New Business:
Questions & Discussion
Action Items for Next Meeting
Next Meeting: Date, Time, Location TBA
12-20-07 Meeting Minutes
St. Lawrence County
Information Technology Advisory Committee
December 20, 2007 2:00 pm
Location: Newtown Falls Fine Paper Company
Meeting Minutes
Present: Sign in sheet handed out (Laura Perry has on file)
1. Completed introductions of Plant staff and committee members
2. Reviewed Meeting Minutes – No comments of changes noted
3. Joe DeMart provided an overview of plant’s history, goals and technological hurdles:
History/Background
· 7 years ago plant was “shuttered”; left trained workforce and significant assets intact
· Restarted 115 year old Plant in 2/07
· 97 new jobs will have been created by the end of August 2007
· 200 tons of paper produced per day
· Performance is exceeding expectations and paper quality is “surprising everyone”
· Plant owns 4300 acres of wood basket
· Goal is to startup #3 paper machine which will create more jobs and bring work force to 120
· Transport – lack of railroad is not an issue; 16 trucks are in and out of Plant per day
· Cost of fuel is an issue of concern and Plant is beginning to explore options for utilizing biomass. Boiler is not presently suited for alternative fuel.
· $2.6 MM capital plan for next year includes some clean up of roadside. Plant has $800k allotment for telecom infrastructure including software and automated controls
· 340 vendors; 60% within 100 miles of Plant
· $200-$300k per month spent with these vendors
Technology Issues
· Reliability issues with voice and datafax; 1 of 2 T1 lines have never worked
· Telecom and Cat-5 infrastructure within the Plant is not an issue; production system is managed through some wireless and would like to pilot Radio Frequency Identification (RFID) technology
· Verizon has been unresponsive to addressing problem. Plant has written letters but not filed PSC incidents
· Verizon was supposed to put 2 new line sections in today (12/20) and switch over to them which they say will correct the issue. Others say problem won’t be corrected until bundle is replaced between Star Lake and Plant. Verizon gave Plant quote of $192k to replace T1 line replacement of copper.
· Survey of line performed by DANC indicates that more than single section of line will need to be replaced to correct issue.
Goal
· Reliable, redundant, robust telecommunication and data system for Plant
· Without it employees can’t do distance learning, order losses will continue, overall business negatively impacted
· Would like to explore call center/partnering and/or other broader opportunities to share secondary system with community
4. Project Reports
Discussion around utilizing Newton Falls as pilot project for rolling out universal broadband; structure grant application general enough to incorporate as many local areas (Star Lake, Cranberry Lake, etc. ) as possible; Laura will work on grant and pull in other committee resources as needed. Grant has expedited timeline.
Jon Montan handed out link to map http://www.cp.st-lawrence.ny.us/Planning/InformaionTechnologyCommittee.html
Other updates tabled due to time
5. Comments from the Chair
Laura mentioned that County Legislature is formalizing committee
Laura asked for suggestions on meeting format, etc. for the next year and mentioned that she would be needing some additional help leading meetings, etc. as she is expecting in the Spring
6. Organization
Tabled due to time
Information Technology Advisory Committee
December 20, 2007 2:00 pm
Location: Newtown Falls Fine Paper Company
Meeting Minutes
Present: Sign in sheet handed out (Laura Perry has on file)
1. Completed introductions of Plant staff and committee members
2. Reviewed Meeting Minutes – No comments of changes noted
3. Joe DeMart provided an overview of plant’s history, goals and technological hurdles:
History/Background
· 7 years ago plant was “shuttered”; left trained workforce and significant assets intact
· Restarted 115 year old Plant in 2/07
· 97 new jobs will have been created by the end of August 2007
· 200 tons of paper produced per day
· Performance is exceeding expectations and paper quality is “surprising everyone”
· Plant owns 4300 acres of wood basket
· Goal is to startup #3 paper machine which will create more jobs and bring work force to 120
· Transport – lack of railroad is not an issue; 16 trucks are in and out of Plant per day
· Cost of fuel is an issue of concern and Plant is beginning to explore options for utilizing biomass. Boiler is not presently suited for alternative fuel.
· $2.6 MM capital plan for next year includes some clean up of roadside. Plant has $800k allotment for telecom infrastructure including software and automated controls
· 340 vendors; 60% within 100 miles of Plant
· $200-$300k per month spent with these vendors
Technology Issues
· Reliability issues with voice and datafax; 1 of 2 T1 lines have never worked
· Telecom and Cat-5 infrastructure within the Plant is not an issue; production system is managed through some wireless and would like to pilot Radio Frequency Identification (RFID) technology
· Verizon has been unresponsive to addressing problem. Plant has written letters but not filed PSC incidents
· Verizon was supposed to put 2 new line sections in today (12/20) and switch over to them which they say will correct the issue. Others say problem won’t be corrected until bundle is replaced between Star Lake and Plant. Verizon gave Plant quote of $192k to replace T1 line replacement of copper.
· Survey of line performed by DANC indicates that more than single section of line will need to be replaced to correct issue.
Goal
· Reliable, redundant, robust telecommunication and data system for Plant
· Without it employees can’t do distance learning, order losses will continue, overall business negatively impacted
· Would like to explore call center/partnering and/or other broader opportunities to share secondary system with community
4. Project Reports
Discussion around utilizing Newton Falls as pilot project for rolling out universal broadband; structure grant application general enough to incorporate as many local areas (Star Lake, Cranberry Lake, etc. ) as possible; Laura will work on grant and pull in other committee resources as needed. Grant has expedited timeline.
Jon Montan handed out link to map http://www.cp.st-lawrence.ny.us/Planning/InformaionTechnologyCommittee.html
Other updates tabled due to time
5. Comments from the Chair
Laura mentioned that County Legislature is formalizing committee
Laura asked for suggestions on meeting format, etc. for the next year and mentioned that she would be needing some additional help leading meetings, etc. as she is expecting in the Spring
6. Organization
Tabled due to time
Tuesday, December 18, 2007
Directions to Newton Falls Paper Mill
Newton Falls Paper Mill
875 County Route 60
Newton Falls, NY 13666
(315) 848-3321
875 County Route 60
Newton Falls, NY 13666
(315) 848-3321
From Syracuse:
Monday, December 17, 2007
Meeting Agenda 12_20_07
St. Lawrence County
Information Technology Advisory Committee
Meeting Agenda
12/20/07, 2:00 pm – 4:00 pm
Newton Falls Paper Mill, Newton Fall, New York
1) Welcome New Committee Members & Meeting Attendees
2) Review/accept minutes from 11/15/07 meeting.
3) Discussion and update on service issues at Newton Falls Paper Mill
(J Demart, R Fountain, L Perry)
4) Project Reports:
SLC IT Work Plan –Review status & updates
a. Develop Strategic Plan for Universal Broadband Coverage
b. Develop Plan for awarding $200k Broadband Grant
c. Create Broadband Access Map to Establish Baseline & Target Areas
Report on status of garnering info from random addresses
Report on Survey of SLC Residents for availability of telecom services (Laura)
d. Explore other Grant Funding for Broadband Initiatives
RD Grant
NEW! NYS Universal Broadband Initiative
e. Assist County Website Committee with Re-Design
f. Assist County Telephone System Committee
g. Evaluate Webcasting for County Meetings
5) Comments from the Chair: 2007 Year in Review
6) 2008 Committee Organization:
Structure
Membership
Meeting times/date/format
2008 Goals
Old Business:
New Business:
Questions & Discussion
Action Items for Next Meeting
Next Meeting: Date, Time, Location TBA
Information Technology Advisory Committee
Meeting Agenda
12/20/07, 2:00 pm – 4:00 pm
Newton Falls Paper Mill, Newton Fall, New York
1) Welcome New Committee Members & Meeting Attendees
2) Review/accept minutes from 11/15/07 meeting.
3) Discussion and update on service issues at Newton Falls Paper Mill
(J Demart, R Fountain, L Perry)
4) Project Reports:
SLC IT Work Plan –Review status & updates
a. Develop Strategic Plan for Universal Broadband Coverage
b. Develop Plan for awarding $200k Broadband Grant
c. Create Broadband Access Map to Establish Baseline & Target Areas
Report on status of garnering info from random addresses
Report on Survey of SLC Residents for availability of telecom services (Laura)
d. Explore other Grant Funding for Broadband Initiatives
RD Grant
NEW! NYS Universal Broadband Initiative
e. Assist County Website Committee with Re-Design
f. Assist County Telephone System Committee
g. Evaluate Webcasting for County Meetings
5) Comments from the Chair: 2007 Year in Review
6) 2008 Committee Organization:
Structure
Membership
Meeting times/date/format
2008 Goals
Old Business:
New Business:
Questions & Discussion
Action Items for Next Meeting
Next Meeting: Date, Time, Location TBA
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