20120119 Meeting notes.
Meeting called to order 3:03PM
Organizational meeting.
No featured guest.
Election of board officers.
We are still short a couple of members. Reappointments
have not happened as quickly as we had hoped. We’re hopping to have four
additions.
Nomination for chair. Laura was nominated. She accepted.
Elected.
Nomination for vice chair. Carrie was nominated again.
Elected in absentia.
Nomination for secretary. Marc was nominated and
accepted. Elected.
Marc will get a wifi access point and bring to meeting
room. Phil will see if he can get an access point for the room.
Meeting schedule. Dave Wurzburg sent a note about not
being able to make the current time slot. Is there a better time for everyone
else? Consensus is that the current time is about as good as it gets. Meeting
time stands as third thursday of the month from 3-5PM. Motion to keep meeting
the same. Voted and passed. (seconded by Jeff. Missed who motioned)
Committees.
What has happened with the presentations that we used to
have? Would like to keep this going.
Emerging Technology. Phil, John, Kevin, Jeff.
Education. Bill Hunter, Dave Wolf, Dave Wurzburg.
NorthCountry Technology Symposium. Last month people were
asked about serving as co-chair and committee levels. Laura has started work on
the symposium. May 23rd, Wednesday before memorial day. New space at Clarkson
that we would like to use. Instead of using lunch hour as a sit down keynote
time. Start day with general session with keynote. Would like to find keynote
speaker that is a headliner. Someone who has been there or is doing something
in technology. John suggested that
perhaps Corning might be a consideration. After keynote use 11-1PM timeframe to
have time to meet with exhibitors with snacks/food station, perhaps tables, but
basically an eat and greet. Maybe something to keep people there and engaged.
Exhibitors would like more time with attendees. Jill thinks two hours is a long
time given number of vendors. Perhaps an hour. Jennifer and Jeff agree. Maybe
around 3PM have a 20-30 minute break with snacks. Chocolate seems to be of
interest. Be sure to ask Marc for chocolate recommendations. Still have
networking session at end of day with bar, no need to go somewhere else. Jill
thinks we need more vendors.
Have someone handle vendors that is not Laura. Dave
Wurzburg will be co-chair for the symposium. 200 people came last year. Same
attendance but different people. Laura thinks we had 15 vendors last year, a
few more than the previous year (first year). Price was $150/table and there
were tiered sponsorship. Vendors are reluctant to give up 8 hours for the show.
Last year we did 6 tracks. We should try to drop down to
four tracks and focus on quality. Last year we took everyone that proposed.
This year we could be more picky. Better to have higher quality, more full
sessions. For those not selected perhaps they could supply a recorded
presentation to be viewed by attendees on their own time. Got good feedback on
the one on one consulting. Exhibitors liked this component.
We now have an intern that can help Laura out. Matt
Flynn. CITEC will continue to help us. County money will be used for this and
for advertising. Jill will speak with
the newspaper and see about doing an ad trade with us.
Tracks have not been defined yet. One task group would be
keynote group. Laura handed out the presentation list from last year. Ask
presenters to let us know who they think they are presenting to, technical,
retail, consumer, that sort of thing. We do have a video clip from last year to
use to give potential presenters an idea of what they are getting into.
Jill pointed out that she does not think we did a good
job of getting into Jefferson County. She never heard of what we are doing.
Symposium committees:
Steering committee: Jennifer, Jeff, Phil, Carrie, Kevin.
Steering comm. will flesh out the committees below.
Keynote:
Review of presentations:
Exhibitor management:
Spirit Awards. Should we do them again? Laura likes the
idea. Did not get a lot of positive feedback. Marc suggested we just try a new
approach. During the March meeting we will make a selection, if there is going
to be one, of an awardee. Board will just decide internally if the see fit.
Nothing booked for February for emerging technologies.
Not too late to do yet. Ideas. Wireless, 802.11n. Point to point. Multi-point.
Securing access points and the different ways to do that. How do you do a
wireless survey. Do you need one. Demands on wireless. Consider Cisco, ST.
Lawrence. University. Phil is going to put this together. February 15th, 3-5PM.
Short discussion about making sure that these sessions
are not just vendor sales pitches but present several sides.
Tablet computing was also suggested as a topic.
Outsourcing or insourcing idea from last month seems
better suited to a panel discussion.
Marc suggested video archives of the emerging tech meetings.
May be issues with how people act when taped. Implications of publicly having
this available.
Stump the chump at the symposium perhaps.
Meeting adjourned 4:30PM.
