Meeting Started 3:02PM
Laura will get back to the google docs that were passed around after the symposium is over.
Discussion about information that Bill supplied via email prior to this meeting. He is proposing that we take advantage of the opportunity to do some PR via documentary about how internet access was provided to such isolated areas. Start with DANC, move on to SLIC, final home usage and what effect it has on the area. Business, church, homes. Show a before and after. Use this documentary to help promote other needs and/or demonstrate the benefits overall to the efforts. Time is critical at the moment since the project is already in progress with completion expected some time this summer.
This would dovetail nicely with the possible state initiative to bring broadband to underserved areas.
Discussed the possible opportunity to have this be student project at Clarkson. Links with the forever wired initiative at Clarkson.
Dave at DANC thinks it should be a realistic view of what is going on and tone sure to include cost differences involved in rural areas. Laura suggested this might be a good piece for public television. How might we attract the attention of someone to do that story. Carrie thinks the student project might lead into that.
Laura and Kevin will reach out to the communications department at Clarkson and start there and see what path that might suggest.
Possible that SLIC and DANC could fund this if it is done an education piece that could be rolled into the stimulus grant.
Are we looking for a very high end professional solution or more of a grass roots feel, lower production costs.
By June we should try to have a plan in place since we do not meet in May due to the symposium.
Symposium update from Laura. Everything is coming along very nicely. Agenda is set. We need to take a look at the schedule and decide who is moderating which session. All have volunteered to be assigned by Laura.
There will be a dinner with the keynote. Where should we do this? Pat suggested the 1844 house as good food. Suggested that everyone pay their own way. Get them to have a prix fixe menu to make it easier for individuals to pay their share. Who do we invite? Board members. What about others? If we know someone that should be invited let Laura know. President of Clarkson would be a good gesture. Possible invites to supporters of the conference and not make them pay for their dinner.
We have 2 more exhibiters than we had last year. Revenue is on target. Payment has been on time. The entire process has worked well this year. Registration number is around 90 plus 35 exhibiter registrations. We would like it to be a bit more but more are still coming in. Some promo material is just getting out which may get us some more.
We got some feedback from the mailing that Pat did from people outside the County which suggests we may be a good focal point for this information. This year we have some registrations from outside the local area. Our reach has extended a bit.
Laura will put out a press release about the award to Colton-Pierrepont school.
Networking reception ideas. We had previously discussed ideas of how to make this part of the day more enticing or fun. There will be appreciation items for presenters this year. Something small, local, and interesting. This year we will be all in one people including the "bar" for after the event. There will be an artisan workshop as well.
Drawing for some sort of prize. Kindle, something like that. What method to enter? Trivia search using the vendors. Sort of like a treasure hunt that creates interaction with vendors. Laura will have vendors supply the question and answer they would like. We could also ask the vendors if they would like to contribute a prize. This will be on a volunteer basis. Last year we did raffle tickets.
Do we need help with registration. Starting early. 7:30AM. We need volunteers for the early morning check in. Student labor will be used for this as well. Be good if some of us are able to get there for 7:15AM.
Flyers and posters are available for us to take and put up.
Timeline is not done yet and will be shelved until after the symposium.
Laura did talk with Karen. Laura conveyed that as a board we were interested in an increased level of participation from the county with the board. This was the case early on but has fallen off. Karen was not aware that no one from the county was attending our meetings. Karen is the driver behind the enterprise software that was purchased. She indicated that it will solve everything they are having trouble with. Laura went to the county board meeting and talked about what we were doing. She extended free registration to all county employees and followed up with Karen and Chair the next day. We have received 2 registrations out of 800+ employees.
We might consider adobe connect as a way to have meeting without all having to be in the same location. Google hang outs is free and we could try that. Make an attempt to avoid all the traveling time. We will try Junes meeting this way.
Local Gov't conference is October 9th. Will discuss in June.
Meeting adjourned 4:18PM=